How to Print and Mail a QuickBooks Invoice

Did you know that 29 million small businesses use QuickBooks for their accounting needs? That means that 80% of the market relies on the technology to handle their finances -- and that millions of invoices being printed and mailed every day. For a majority of businesses, sending invoices to customers can be a costly and time-consuming process. After all, employees have to spend time preparing an invoice, downloading it, then making sure it gets to the right person (not to mention following it up, etc.) But getting your invoices to your customers does not have to be hard. myMailHouse offers businesses an easy solution for mailing their invoices -- so you can spend more time doing the work, and less time trying to get paid for it.

1. Find or Create an Invoice

Once you launch QuickBooks, navigate to your Dashboard to locate the Invoices section. At the top of the tab, you'll see the Invoices tag. Click on it to either create or search for the invoice you want to print. Once you've found or created your invoice, you're ready to print.

2. Select Print

Navigate to the bottom of the invoice and click the Print or Preview button. You can preview your invoice to ensure it has all of the pertinent details before you print the final copy. You have the option to print now or to print later. Once you've previewed your invoice and customized it to your preferred aesthetics, click the Save button to save the information. Now you're ready to print. Keep in mind that not all QuickBooks products offer the ability to print; this includes the QuickBooks Self-Employed edition.

3. Mail Your Invoice

In order to send your invoice, you don't have to take it to the post office yourself. myMailHouse offers customers just like you an affordable, scalable and reliable alternative to mailing your invoices. The myMailHouse tool, accessible from your printer options in QuickBooks, allows users to send invoices via certified, first-class or priority mail securely with the click of your mouse.  Need to print a double-sided document? No problem myMailHouse offers a selection of printing preferences to choose from.

To send out your invoices on demand, simply download the tool to your computer, select your mail distribution preference, and click send.

The Takeaway

Getting your QuickBooks invoice out by mail is as simple as producing and integrating myMailHouse --so you can quickly automate the process and save yourself time and money.

History of the Transportation of Mail

Before establishing the United States postal service, mail was delivered by friends and unofficial messengers. Even after the Postal Department came to be, most mail was delivered on foot or by horseback, but it's been delivered by many modes of transportation since. Discover all the ways the mail has been delivered in America.

Steamboats Powered Up and Down the Rivers

In 1811, the mail caught a ride on the rivers. Through the 1820s, over 200 steamboats carried US mail, bringing it to communities up and down river routes for another forty years until the railways took over.

The First Railway Post Office

The year 1864 brought with it the very first railway post office. Mail chugged along the rails for years before that, but this official move helped regulate the rails for mail delivery. Railway mail clerks rode in the special cars and sorted mail en route.

Wagons Pulled the Weight Next

Regulation wagons pulled by horses carried the mail next, from the 1870s to the early 1900s. Screen wagons began to replace the older wagons in the late 1890s. Wagon transport continued in some areas even after the adoption of motor vehicles.

Two Wheels Take Over

Bicycles were ridden in urban areas as early as the 1890s. Although most were replaced with more efficient modes of transportation, some carriers still use bikes today.

Gas-Powered Vehicles Enter the Route

On October 1, 1906, the first US Mail Car hit the road. It was one of two specially designed vehicles to fulfill the first motor vehicle contract with the Postal Service. It ran a route in Baltimore, Maryland.

Mail by Motorcycle

The mail has a wild side, too. Also starting in 1906, some carriers rode their routes on Harley Davidson motorcycles. Use of these vehicles peaked in the 1920s. After that, they were primarily used on rural routes, but carriers had to ensure that the motorcycle had a weather proof bag to protect the mail.

Airmail Takes Flight

The first mail to take to the air in the United States was scheduled in 1918 when airmail service began. It wasn't until nine years later that scheduled international airmail service started.

Delivery by Dog Sled

The terrain in Alaska made it difficult for mail carriers to use most forms of early transport -- except for dog sleds. Mail delivery by dog sled lasted until 1963. The last dog sled route was replaced that year by an airplane route from Gambell to Savoonga.

Mail delivery is more efficient with each mode of transportation. If you'd like to transport your mail even faster than these modes, check out how MyMailHouse can deliver your mail in five minutes or less.

What Does NCOA Mean? How Do I Comply?

NCOA might sound like another vague initialism, but it's an important one. It stands for National Change of Address — a secure database that holds 160 million permanent change-of-address records. NCOA is a product of the United States Postal Service, which is better known by its own initialism, USPS. This huge database includes all the names and addresses of people who have changed their contact details over the last four years. Here's why you could benefit from this service and how to access this database.

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Informed Visibility: An Innovative Platform From USPS

In a fast-paced business environment, your company needs to make decisions based on the immediate information. Because of this, you must be able to provide your organization the agility to compete in an ultra-competitive business landscape. To that end, the United States Postal Service is in the process of rolling out a platform called Informed Visibility. The platform provides companies like yours the transparency and flexibility needed to effectively compete and maximize efficiency in your mailing needs.

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How to Calculate Postage Rates

A first-class postage stamp cost just 3 cents in 1957 — around 16 times less than today. What gives? Yes, inflation has shot up since the '50s, but other factors influence the price of sending a letter, too.

Here's everything you wanted to know about the cost of stamps — and how you can avoid expensive price hikes.

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myMailHouse - trusted by Urban Lending Solutions for business critical mail solutions


Urban Lending Solutions is a national provider of fulfillment, appraisal, settlement and call center services. ULS has developed a strong reputation for quality business solutions as a Tier 1 vendor (prime corporation supplier) for some of the largest banks in the United States, helping to meet the banks’ supplier diversity goals as well as boost their delivery performance in today’s ever-changing economic and regulatory climate.

“The myMailHouse tool meets our exacting security requirements and is incredibly easy to use. Our team has reduced time per mail job by 30% or more and with wholesale rates, we are assured the lowest possible cost. Whether you are sending invoices, statements, legal documents or other business critical mail job, I would highly recommend using MMH!”

Armand Massie - COO, Urban Lending Solutions